Another section of the
Maritime Affairs Department is concerned with maritime documents services, and
bears the responsibility for all documentary affairs, registering ship files,
issuing port departure clearance for ships, issuing invoices for ships,
coordinating for drinking water supply and issuing immobilization permits.
Measures before the Vessel
Enters Iranian Waters
Ship's Agent Designation
Each vessel needs to choose
an agent from the eligible shipping companies in Iran, and inform the port in
the written form before entering the Iranian waters.
Designation of the ship's
agent serves the following purposes:
Paying port dues,
charges and tariffs related to the ship;
to the ship and crew;
liability for possible damages incurred by the ship to port facilities or
equipment, or the marine environment.
Designation of a ship's agent is mandatory for all vessels in normal and
special conditions, and ships will not be allowed entry without a designated
Ship's Agent Visiting the
Port and Assuming the Relevant Liabilities
The ship's agent needs to
visit the port authority not later than one week before the ship arrives at
port, assume the relevant liabilities, and provide the information about the
ship, cargo, statutory certificates, technical aspects and insurance to the
related departments. For general cargo carriers, the agent needs to provide
stowage plan and cargo plan of the ship as well.
Transmitting ETA Messages
Within 24 hours before
arrival at any berths, ship masters need to transmit their estimated time of
arrival (ETA) to coastal radio station of the port, through the email address firstname.lastname@example.org.
For voyages of less than 24 hours, the ETA needs to be announced when the
vessel leaves the port of origin, along with the information related to the
ship and cargo.
Agent's Coordination for Incoming
Upon entry of the ship to
the designated berth, the agent needs to coordinate accordingly for the control
of the vessel with the port integrated center, as well as the customs and
Ship's Documents upon
Entering the Port
Under the provisions of the
Convention on the Facilitation of International Maritime Traffic (FAL, 1965),
the ship's master or agent needs to submit the following documents to the Maritime
Documents Center of the port:
A copy of the
International Tonnage Measurement Certificate, upon first entry into that port;
The manifest of
dangerous goods on board, if any; and
Certificate, upon first entry into that port.
Issuing Port Departure
This clearance is issued
for vessels by the Documentary Services Center of the port, and all agents need
to provide the following documents upon requesting the clearance:
Passenger List; and
The manifest of
dangerous goods on board, if any.
This center will allow the
vessel to leave the port after receiving the above documents and considering
other conditions of the ship, including its seaworthiness approval from the Port
State Control Department, approval of the Port Affairs Representative in the
Maritime Affairs Coordination Center, and the approval of the Financial Department.
Issuing Invoice for the
Ship after Leaving the Port
Immediately after the ship
leaves the port, the Maritime Affairs Representative in the Maritime Services
Center will use the information related to the ship's entry and exit, and the
receipts of tugboat, pilotage, and other services provided to the ship to
prepare an invoice for it and transfer the invoice to the financial department
in order to issue a final invoice to the ship.
Immobilization permit is a
document where the Master is allowed by the port authorities to keep the vessel
immobile or at anchorage for a defined period for certain repairs, and the port
authorities are thus informed that the vessel will not be capable of using its
propulsion to move in emergency situations. The Master's written application
for immobilization needs to be accompanied by a written request of the same
effect by the shipping company. An immobilization permit will not be granted if
one working day remains to the completion of loading or discharge operations of
the ship (as verified by the relevant supervisors), or if the ship needs to be
moved from one berth to another. The permit is usually granted provided that it
does not interrupt the planned operations of the port, and it will be
registered accordingly to be considered in the further planning. A sealed copy
of the immobilization permit will be kept in the ship's profile, along with the
relevant application letters. All agents and shipping companies are thus
required to cooperate accordingly in this regard.
All vessels can coordinate
for receiving drinking water at the port through their agents before the vessel
arrives at the port, and the water is supplied on all berths through designated
pipelines and/or tanker trucks. The port is also able to supply drinking water
to the ships at anchorage, using special vessels for this purpose. The agents
need to proceed by visiting the port authority and filling the required
All parties interested in
receiving maritime services can submit and pursue their applications through
the following contact information.
Maritime Affairs Department:
Telephone: +98 113 4512236
+98 113 4512227
Fax: +98 113 4512236